Meeting Agenda – IT Sales & Services

1. Welcome & Introductions

• Brief introduction of both teams
• Overview of meeting objectives

2. Company Overview

• Supplier introduction (products, services, strengths)
• Our organization’s IT requirements and current environment

3. IT Sales Discussion

• Presentation of available IT hardware & software solutions
• Pricing structure and available discount programs
• Warranty, AMC, and support terms
• Delivery timelines and logistics

4. IT Services Discussion

• Overview of managed services offerings
• Installation, configuration, and deployment support
• Network infrastructure services (LAN, Wi-Fi, Firewalls, Switching, Routing)
• Annual service plans and SLAs
• Remote & onsite support availability

5. Technical Requirements Review

• Our technical needs and specifications
• Compatibility and integration considerations
• Customization possibilities (if any)

6. Commercial & Contractual Terms

• Quotation review
• Payment terms
• Contract duration & renewal terms
• Special pricing or bulk purchase benefits

7. Vendor Engagement Process

• Onboarding requirements
• Escalation matrix
• Key contact persons from both sides

8. Q&A Session

• Open discussion for clarifications
• Addressing concerns from either party

9. Next Steps & Action Items

• Finalize deliverables
• Timeline for quotation / proposal submission
• Scheduling the next follow‑up meeting

10. Closing Remarks

• Appreciation
• Summary of key decisions